TABLE OF CONTENTS
- What Financial Reports Can I Run? How Are They Different?
- Payments Report
- Revenue & Tax Report: Bills Delivered
- Revenue & Tax Report: Cash Received
- Schedule Stats Report
- Staff Pay Report
- Tips Report
- Expenses Report
- Refunds Report
- Write Offs Report
- Cancelled Services Report
There are a number of Financial Reports you can use to pinpoint the specific data you need:
Tip: Running key reports monthly or quarterly can help you grow your business and make more informed decisions.
What Financial Reports Can I Run? How Are They Different?
Payments Report
| The Payments Report provides a list of all payments, by date the payment was recorded. You can run a Payments Report for any date range and filter by Client Area. This report totals client payments recorded, or "cash in the door". Important to note is a payment could be for a service delivered previously. For example, in January you receive a payment for work done the previous December. Tip: The Payments Report has many uses. You can use it to reconcile accounts (for example to ensure all deposits are accounted for and received), for taxes you can easily see all payments received for any dates selected and you can also filter by Client Area to get a targeted view of Payments. |
Revenue & Tax Report: Bills Delivered
The Bills Delivered Report totals invoices by Invoice creation date, for dates selected. It DOES NOT mean the invoices are paid, only that you created an invoice for services rendered. |
Revenue & Tax Report: Cash Received
| The Cash Received Report is a "cash in the door" report, like the Payments Report, but it also accounts for credits. For example, if you issued a credit in December 2020, then applied it to an invoice in January 2021, the credit is "realized" in January 2020 and would show in a Cash Received Report for January 2021. Tip: If you account on a cash received basis, you are liable to pay tax when you receive payment. "Revenue and Tax: Cash Received" calculates tax liability based on the Cash Received date. |
Schedule Stats Report
The Schedule Stats Report provides the total value of the services scheduled for the dates selected. It does not account for payments received or invoices created, simply the date the service is scheduled on. For Example: If a service starts Dec. 28, concludes January 15, is invoiced in January, and paid in February, if you run the Report for December 1-31, the visits for December 28, 29, 30 & 31 are reflected in that report, not in the January 1-31 Schedule Stats Report. Tip: The Schedule Stats Report is helpful for managing, understanding and growing your business. Reviewing month over month and year over year bookings for helps you plan staffing needs and when to invest in marketing. View Total Value of Scheduled Service by Client Areas and Referral Type to understand where your clients are and your best referral methods. |
Staff Pay Report
The Staff Pay Report provides a summary of payments owed to sitters, and it provides detailed information for each staff member. It totals staff pay based on the service delivery date. Tip: The Staff Pay Report helps you plan for payment to staff and aids in cash flow management. It also gives you the Cost of Goods Sold (COGS) for any date range and provides key insights for understanding your profit margin on various services provided by various staff members. |
Tips Report
The Tips Report compiles a list of all Tips received via Stripe Payment Methods for dates selected. Tip: The Tip Report provides a more complete picture of total compensation for your team members and helps you categorize Tips appropriately on taxes so tip payments are not realized as revenue. |
Expenses Report
The Expenses Report aggregates all your Expenses throughout the year, for tax purposes. You can run the report by any date range. |
Refunds Report
| The Refunds Report produces a list of all refunds made to Clients that have been created on your system. The report can be run for any defined period. Tip: Using the Refunds Report provides a useful method of keeping track of any Refunds you may have issued to your Clients. The Details column can give a helpful insight into the reason behind each Refund if this has been populated correctly. Detailed Instructions... |
Write Offs Report
| Similar to the Refunds Report, the Write Offs Report produces a list of all Write Offs made to Clients that have been created on your system. The report can be run for any defined period. Tip: Sometimes it is necessary to write off a Clients outstanding amount on an Invoice by "writing off" part or All of the outstanding balance. Some examples could be bad debt on a Client Account this is unrecoverable, or when the amount is very small such as a client pays $45 instead of $46. Rather than chase the outstanding $1.00, you "write off" the amount and mark her invoice paid in full. Detailed Instructions... |
Cancelled Services Report
| The Cancelled Services Report provides a list of all Services that have been cancelled on your system for your defined period. Tip: This report can provide a view of each individual Cancelled Service or Cancelled Services grouped by Client. Great for tracking trends in Clients, Services and the associated Revenue. Detailed Instructions... |
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