Understanding Settings in Client Admin

Modified on Wed, 28 Sep, 2022 at 12:58 PM

For each client's account, you can input the following settings to govern the way their account operates within Pet Sitter Plus.

TABLE OF CONTENTS

What do the Client Admin Settings do?
Set up a Tax Rate on your Client Account
Use Invoice Type to set due dates on Invoices
Use Client Type to charge groups of Clients at different rates
Add an Area to your Client Account
Record how your Client heard of you
Set up the Payment Processor for your Client
Add a Primary Sitter on your Client Account

What do the Client Admin Settings do?

Navigation: Clients > Client Admin > Settings

Set up a Tax Rate on your Client Account

Quick Guide - Set up a Tax Rate

Tax Rate allows you to charge taxes to comply with tax laws. In many countries, regions and localities, is it necessary to charge VAT, GST / HST, sales tax or other types of tax to clients for products and services that you provide.

To set the tax rate for your client:

Navigate to: Clients > select the Client Record > Client Admin > Settings.
Select the tax rate from the list.
Click Update.

Further reading:

Set Up My Tax Settings

Read Managing Client Tax Rates if the tax rate needs to be set up.

Detailed Instructions....

Use Invoice Type to set due dates on Invoices

Quick Guide - Invoice Type

Invoice Types are used with "Bulk Invoicing" and "Repeat Services." Invoice Type is a client setting that helps you schedule repeat services for clients, allows you to invoice clients in groups by different billing cycles and allows you to set different due dates on invoices.

To set the invoice type for your client:

Navigate to: Clients > select the Client Record > Client Admin > Settings.
Select the invoice type from the list.
Click Update.

Further reading:

What is a Client's Invoice Type?

Managing Invoice Types

Detailed Instructions....

Use Client Type to charge groups of Clients at different rates

Quick Guide - Client Type

Client Types group your clients for different purposes, such as to charge groups of clients different amounts for the same service or identify clients groups for marketing purposes, by pet type or by service.

To set the client type for your client:

Navigate to: Clients > select the Client Record > Client Admin > Settings.
Select the client type from the list.
Click Update.

Further reading:

Add a Client Type to a Client Record

Managing Client Types

Detailed Instructions....

Add an Area to your Client Account

Quick Guide - Areas

An "Area" is often defined as a geographic region or sub-region within your overall service area. Many companies define "Areas" by zip codes, town names or N, S, E, W of city center for the area they service. Some clients also use it to group regions managed by different team members.

To set the area for your client:

Navigate to: Clients > select the Client Record > Client Admin > Settings.
Select the area from the list.
Click Update.

Further reading:

Apply an Area to a Client

Managing Areas

Detailed Instructions....

Record how your Client heard of you

Quick Guide - Log a Referral Source

Referral Sources are used to identify how your new clients were attracted to your business. For example did they find you through a web search, through advertising, word of mouth, etc.

To add a referral source for your client:

Navigate to: Clients > select the Client Record > Client Admin > Settings.
Select a referral source from the list.
Click Update.

Further reading:

Setting a Client's Referral Source

Detailed Instructions....

Set up the Payment Processor for your Client

Quick Guide - Payment Processors for Debit or Credit Card payments

The payment processor refers to the electronic method of payment that clients can use to pay their invoices in the client portal. Options include using their debit or credit card (via Stripe), bank account / ACH (US only, connected via Stripe also), or PayPal if it has been authorised.

To set the payment processor for your client:

Navigate to: Clients > select the Client Record > Client Admin > Settings.
Select Stripe or PayPal from the list.
Click Update.

Further reading:

Setting a Client's Payment Processor

Detailed Instructions....

Add a Primary Sitter on your Client Account

Quick Guide - Primary Sitter

Many pet businesses use "primary sitters," which is the person who most often pet sits for the client. The Primary Sitter setting saves time when scheduling as the primary sitter will default when you add services, however you can easily select another sitter, if needed.

To set the primary sitter for your client:

Navigate to: Clients > select the Client Record > Client Admin > Settings.
Select the staff name from the list.
Click Update.

Further reading:

Setting the Primary Sitter for a Client

Detailed Instructions....